The City adopted the policy recommended by the State of Tennessee regarding open records on January 13, 2009. Records Request Forms are available here |
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OPEN RECORDS Any citizen of Tennessee is entitled to have access to any
public records. Requests that will require research and/or more than a few
copies should be filed in writing using the “Inspection/Duplication of Records
Request” form.The City has 7 days to
either produce the information, deny the request, or provide an estimate of the
time and cost to produce the records. For general records (not personnel), the following
information should be redacted: •Credit card
numbers •Social
Security numbers •Driver’s
License numbers •Tax ID
numbers •Bank
account information (including bank name, routing number, account number) •Burglar
alarm codes •Security
codes •Access
numbers •Unpublished
phone numbers •Emergency
contingency plans •Passwords •Identifying
information on someone under order of protection •Identifying
information on domestic violence shelters/rape crisis center Personnel Records – Maintained in one central location
(Sandy’s office), locked, with controlled access.All requests for personnel information on
police officers must be forwarded to and approved by Chief of Police who has
the authority to not release any information based upon circumstances. The following must be redacted: •Social
Security number •Banking
information •Driver’s
license number (unless required for job position) •Medical
records •Home telephone
numbers •Personal
cell phone numbers •Residential
street address •Place of
employment (Police only) •Names, work
addresses, and phone number of immediate family (Police only) •Names,
locations, phone number of schools or day care of spouse and children (Police
only) Police Records: On-going
investigations – Closed Closed
investigations – Open Accident
reports, arrest reports, 911 recordings – Open Juvenile
records – Closed Fees/Charges: •$0.15 per
page for black and white copies •$0.50 per
page for colored copies •$0.15 per
page for accident reports •Maps,
plats, electronic data, audio discs, video discs, and all other materials shall
be duplicated at actual costs to the city •Labor – No charge for requests requiring less than one hour of employee labor for research, retrieval and duplication.Labor in excess of one hour may be charged, in addition to the cost per copy. |
