The City Council for Crossville, Tennessee met in regular session on Tuesday, July 10, 2007 at Crossville City Hall.

Roll Call. Present: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.

Others present were City Clerk Sally Oglesby, Joe Looney, Fred Houston, Jim Young, Christy Lewis, Kevin Guenther, Jim Gilliam, Kyle Dunn, Dennis Gregg, Louise Gorenflo, Shelia Knight, Kevin Oakes, Joe Miller, Scott Christian, Chuck Burgess, Frank Drabek, Mike Ritzman, Susie Morgan, Bob Campbell, Pamela Hinch, Emily Hinch, Kayla Daniels, Stephanie Hinch, Brian McLaughlin, Madison Simmon, Haley Simmon, Christian Cobb, Sam Williams, Mary Ann Brown, Bill Brown, Connie McKinney, Deann Stone, Casey Scarlett, Vicky Scarlett, Lauren Stone, Chelsey Holden, Barbara Nelson, Kari Nelson, Hayleigh McKinney, Ronnie McKinney, Mark Fox, Charles Daugherty, Jerry Garrison, Samantha Donathan, Sheryl Donathan, Mike Turner, Randall Brown, Steve Hill, Clark Annis, Belinda McCoy, Amanda McCoy, Radhika Miller, Trystan Miller, Kayla McCoy, April Melton, Dianne Melton, Matthew J. McClanahan, Don Napier, Lester Lipsitz, Christy Lewis, Norm Westerbuhr, Lauren Brown, Jordan Johns, Margaret Haun, Art Wojta, Judy Wojta, Mike Moser, Bill Oglesby, Aaron Snodderly, and Benjamin Snodderly.

Mayor Graham called the meeting to order at 6:00 p.m. The invocation was given by Mike Ritzman of the Believer’s Fellowship. The Young Marines presented the colors and led the Pledge of Allegiance.

ITEM #1 – PRESENTATION OF SMHS SOFTBALL TEAM

The Stone Memorial High School Lady Panther softball team was recognized for their 32-12 season, culminating with an appearance at the Class AA State Tournament. This was especially impressive as it was the first season for the team. They won the District 4AA Tournament, Region 2AA, and Sectional titles.

ITEM #2 – MATTERS RELATIVE TO CROSSVILLE THUNDER

The Crossville Thunder 12-under girls basketball team finished their 30-12 season and qualified for the top flight of the Youth Basketball of American National Tournament in Lakeland, Florida. To make the trip, the team must raise $13,900 to cover the travel expenses. They have raised $10,070 of the money. Councilman Kerley, in the absence of Mayor Graham, delivered a proclamation declaring Saturday, June 30, as “Crossville Thunder Day”. As they represent the City, he proposed a donation of $2,500 to cover the remaining amount. Concerns were expressed by Councilman Duer, Dean, and Mayor Graham about giving funds to benefit a team that is not a non-profit organization as prescribed by our financial appropriations policy. Finance Director Fred Houston informed the Council that the Comptroller’s Office has stated that donations must be to a 501(c) organization. Mr. Looney indicated that he had not done the research, but he was concerned about giving to a foundation with the express intent of passing it on to the organization.

A motion was made by Councilman Kerley, seconded by Councilman Wyatt, that a donation of $2,500 be donated to the 4 C’s Foundation to pass these funds on to Crossville Thunder as they represent the City at their tournament. The motion was withdrawn.

ITEM #3 – CONSENT AGENDA

A motion was made by Councilman Dean, seconded by Councilman Duer, that the following items on the consent agenda be approved:

a) Approval of minutes (6/12)

b) 2^nd Reading of ordinance annexing 6.75 acres on Woodlawn Road

c) Approval of stop sign on southbound Thurman Avenue at Fourth Street

d) 2^nd Reading of Ordinance amending sections of § 8-200 of the Crossville Municipal Code in compliance with the Responsible Vendor Act of 2006

e) 2^nd Reading of FY06-07 budget amendment in the amount of $1,200 for landfill engineering services

f) 1^st Reading of FY2007-08 budget amendment in the amount of $20,376.36 for Governor’s Highway Safety Grants

g) Bids/Proposals: - REMOVED FROM CONSENT AGENDA FOR SEPARATE DISCUSSION AND VOTE

i) Miller Avenue Pump Station Addition and Landfill Pump Station modifications to J. S. Haren Company in the amount of $498,750

ii) Robert G. Campbell and Associates for utility relocation plans for the Lantana Road utility relocation project in the amount of $74,734.51

iii) Purchase of fire support vehicle on state bid from Alexander Motors in the amount of $26,260

iv) Purchase of five computers on state bid from Gateway Computers in the total amount of $6,550 for the police department

h) Approval of temporary street closing of Braun Street from Main Street to Webb Avenue on Saturday, August 25 from 3:00 p.m.– 8:00 p.m. for BubbaFest, co-sponsored by Christian Outdoorsmen and First United Methodist Church

i) Authorize submittal of Community Enhancement Grant for tree plantings in an amount not to exceed $5,000 with no local match required

j) Approve Airport Maintenance contract with the State of Tennessee in the amount of $8,500

Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).

Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.

g) Bids/Proposals: (Bid tabulation is attached and made a part of these minutes.)

i) Miller Avenue Pump Station Addition and Landfill Pump Station modifications to J. S. Haren Company in the amount of $498,750 – Clark Annis explained that the plans have changed and modified to bring the project more in line with the amount budgeted. He and the engineer recommended approval.

A motion was made by Councilman Wyatt, seconded by Councilman Duer, that an award be made to J.S. Haren Company in the amount of $498,750 for the Miller Ave. and landfill pump stations project. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).

Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.

ii) Robert G. Campbell and Associates for utility relocation plans for the Lantana Road utility relocation project in the amount of $74,734.51 - Engineering proposals were received from ECE Services, Gresham Smith and Associates, and Robert G. Campbell and Associates. The Engineering Department requested approval of Robert G. Campbell and Associates for water and sewer design of rainbow and preliminary plans. Fees are reimbursable if plans are submitted by October 1, 2007. Councilman Earl Dean pointed out that the proposal from ECE Services was $8,000 lower than Robert G. Campbell and was a local firm. (A letter from ECE Services is attached and made a part of these minutes.)

A motion was made by Councilman Wyatt, seconded by Councilman Duer, that ECE Services be awarded the contract for utility relocation plans for the Lantana Road utility relocation project in the amount of $66,433.80. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).

Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.

iii) Purchase of fire support vehicle on state bid from Alexander Motors in the amount of $26,260

iv) Purchase of five computers on state bid from Gateway Computers in the total amount of $6,550 for the police department

A motion was made by Mayor Graham, seconded by Councilman Dean, that items “iii” and “iv” be approved as recommended. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).

Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.

(At 6:30 p.m., the regular meeting was recessed and the Beer Board convened.)

BEER BOARD

Jerry & Miriam Bernhard dba Dickey’s Barbecue Pit

An application was received from Jerry & Miriam Bernhard for an on-premises beer license for Dickey’s Barbecue Pit located at 965 Northside Drive. Lt. Darrell Sherrill reported a clear records check on the applicant and recommended approval.

Milo Boston dba West Avenue Sports Club

An application was received from Milo Boston for an on-premises beer license for West Avenue Sports Club located at 539 West Ave., Suite 101. Lt. Darrell Sherrill reported a clear records check on the applicant and recommended approval.

Kimberly Shaffer Lemons dba Redheads Bar & Grill

An application was received from Kimberly Shaffer Lemons for an on- and off-premises beer license for Redheads Bar & Grill located at 224 Peavine Road, Suite 106. Lt. Darrell Sherrill reported a clear records check on the applicant and recommended approval.

A motion was made by Councilman Duer, seconded by Councilman Kerley, that all beer licenses be approved as recommended. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).

Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.

(At 6:33 p.m., the Beer Board was adjourned and the regular meeting was re-convened.)

ITEM #4 – MATTERS RELATIVE TO GREENWAY MASTER PLAN AND SOCCER COMPLEX

Jim Gilliam and Kyle Dunn of Hart Freeland Roberts and Kevin Guenther of Design Resource presented the greenway master plan formulated with the assistance of a task force chaired by Billy Loggins. The first recommended phase would extend north from Holiday Lake along the Obed to Obed River Park. They will be able to prepare some preliminary costs estimates within the next few weeks. The task force recommended beginning with Phase IA.

Jim Gilliam provided an update on the soccer complex. It is proceeding according to schedule. Work is proceeding on the package for the buildings, parking lot, etc. with bidding expected in early August. They plan for that work to begin when J. Hicks Excavating completes the site work in early September. He estimates the first tournament could be held in August 2008, if not before.

Steve Hill reported a very sucessful softball tournament last week with 147 teams.

ITEM #5 – MATTERS RELATIVE TO LOCAL TELEPHONE SERVICE AND EQUIPMENT CONTRACT

Finance Director Fred Houston reported that he, the City Manager and City Clerk have met and compared the proposals of Frontier and VolFirst for local telephone service. They recommend continuing with Frontier for a two year contract. Frontier will provide new phones with a one-year rental and then the phones will belong to the City. (A summary of the proposals for local service is attached and made a part of these minutes.) Councilman Wyatt commented that he supported an award to VolFirst due to the potential savings of $36,000 per year.

A motion was made by Councilman Duer, seconded by Mayor Graham, that a two year contract for local telephone service be awarded to Frontier. Vote: Motion failed (summary: Yes = 2, No = 3, Abstain = 0).

Yes: Councilman Carl Duer, M.D, Mayor J. H. Graham, III.

No: Councilman Earl Dean, Councilman Jesse Kerley, Mayor Pro-Tem Boyd Wyatt, Sr.

A motion was made by Councilman Wyatt, seconded by Councilman Kerley, that a two year contract for local telephone service be awarded to VolFirst. Vote: Motion passed (summary: Yes = 4, No = 1, Abstain = 0).

Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor Pro-Tem Boyd Wyatt, Sr.

No: Mayor J. H. Graham, III.

ITEM #6 – CITY ATTORNEY’S REPORT

Joe Looney was present to represent Kenneth Chadwell. No new lawsuits were reported.

ITEM #7 – CITY MANAGER’S REPORT

Deferred due to the absence of the City Manager.

ITEM #8 – MATTERS RELATIVE TO WATERLINE EXTENSION REQUEST ON HWY. 70N

A petition from 15 customers in the Hwy. 70N area with no water or very little water was presented for consideration. Green Brothers Construction is currently under contract for the waterlines on Potato Farm Road, Tate Road, and Fox Road and are willing to make this 9,000’ extension under a change order. The cost is estimated at $118,490 for the construction and $10,187.77 for the engineering. The Catoosa Advisory Board recommended the project through a change order. The original bid of Green Brothers was based on $9.00/foot. The other bids received on the project were based on $15.75-$22.50/foot.

Councilman Dean stated that the area is in dire need of water and his support of the project. Mayor Graham pointed out that the City has a history of requiring developers to contribute and/or build water lines extensions such as Cumberland Cove, TWRA, Bledsoe County development, Holiday Hills and Hideaway Hills abutment projects and his concern about precedent. Councilman Duer asked if this area had ever requested water. Jerry Garrison stated they had not, but had new problems because of the drought. Mr. Garrison stated that, as a utility district, they would have probably applied for grant funds from RUS to cover a portion of the costs. Councilman Duer recommended that, if built, the property owners be required to buy all their water and not also use their wells if the water was available. Mayor Graham suggested going to RUS with this project as well as the Cumberland Cove project for grant funds. Mr. Garrison pointed out that those in this area would strictly be individual property owners with no developers that could re-coup the cost in the sale of lots. Councilman Kerley asked about the prospect of other land being opened up with this line. Mr. Garrison stated that this line would be part of the proposed Cumberland Cove project.

A motion was made by Councilman Wyatt, seconded by Councilman Kerley, that Change Order #1 in the amount of $118,490 to the contract with Green Brothers Construction for an additional 9,000’ water line extension be approved, contingent on all 15 parties paying a water tap up front and enforcing the payment of a minimum water bill and that a contract with Stigall Engineering Associates for engineering design services for waterline extension on Hwy. 70N in the amount of $10,187.77 be approved. Vote: Motion passed (summary: Yes = 3, No = 2, Abstain = 0).

Yes: Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor Pro-Tem Boyd Wyatt, Sr.

No: Councilman Earl Dean, Mayor J. H. Graham, III.

Mayor Graham stated that he would have liked to get a grant and/or payment of part of the costs by the property owners.

ITEM #9 – MATTERS RELATIVE TO SELECTION OF ENGINEERS FOR T-HANGAR DESIGN AND SPECIFICATIONS

Engineering proposals were received from Barge, Waggoner, Sumner & Cannon; ECE Services; Uplands Design Group; Allen & Hoshall; Gresham Smith & Partners; and MACTEC. Members of the Airport Committee reviewed the proposals and recommended ECE Services. These 10 hangars will bring the total to 47 hangars. The City expects to have $666,000 in grant funds that has been set aside for this project by the State.

A motion was made by Councilman Wyatt, seconded by Councilman Duer, that the engineering proposals of ECE Services be approved for engineering services for t-hangar design and specifications. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).

Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.

With no further business, the meeting was adjourned at 7:25 p.m.