The City Council for
Roll Call. Present: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr. Others present were City Manager Dr. Jack Miller, City Clerk Sally Oglesby, Joe Reynolds, Joe Looney, Frank Massaro, Frank Drabek, Jim Young, Evan Sanders, Jerry Kerley, Sam Harrison, Ron Wells, Mike Metts, Barbara Couch, Bob Couch, Jerry Garrison, Shelia Knight, Sandra Purcell, Jim Purcell, Beth Alexander, Jim Young, Tim Begley, James Houston, Debra Kokes, Jim Hilborn, Clark Annis, Christy Lewis, and Margie Buxbaum.
Mayor
Graham was present and presiding. The
meeting was called to order at
ITEM #1 – PRESENTATIONS
a) Student of the Month – The October receipt, Stephen Thompson, who exemplifies the character trait “responsibility” was not present.
b)
ITEM #2 – CONSENT AGENDA
A
motion was made by Councilman Wyatt, seconded by Councilman Kerley, that items
“a, b, d, f, and g” contained on the consent agenda be approved as presented:
a) Approval of minutes (9/11, 9/24, 9/25)
b)
1st Reading of Ordinance closing undeveloped
right-of-way between Underwood Street and Elmore Lane
a) Approval of temporary closing of Cook Road from Stone Memorial High School to Stone Elementary on Saturday, November 10, from 9:00 a.m. to 12:00 noon for SMHS Panther 5K Run to Read – PULLED FOR SEPARATE VOTE
b) Approval of temporary closing of Main Street from Lantana Road to Braun Street on Wednesday, October 31, from 4:30 p.m. to 8:00 p.m. for Boo Bash 2007
c) Approval of contract with Smith Seckman Reid for engineering services to develop a calibrated water distribution system hydraulic model at a cost of $74,320 – PULLED FOR SEPARATE VOTE
d) Approval of 12’ x 20’ utility easement for VolFirst on former site of water tank on Sweeney Drive
g) Approval of 2008 wellness program costs in the estimated amount of $7,665
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
c) Approval of
temporary closing of
e) Approval of contract with Smith Seckman Reid for engineering services to develop a calibrated water distribution system hydraulic model at a cost of $74,320 – Dr. Miller explained that staff has been working with SSR for some time to produce a master plan of the water system and recommended approval. Sam Harrison of Smith Seckman Reid and Jerry Kerley answered questions about the project. The software will automatically be updated with new versions. This model will help in complying with EPA’s new rules.
A motion was made by Councilman Wyatt, seconded by Councilman Dean, that the contract with Smith Seckman Reid for engineering services to develop a calibrated water distribution system hydraulic model at a cost of $74,320 be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
ITEM #3 – MATTERS RELATIVE TO DROUGHT CONTINGENCY PLAN
Due to the severe lack of rainfall, City Manager Dr. Miller recommended that Council consider implementation and enforcement of the drought contingency plan. Since the advisory was given, a significant reduction of water use has not been seen. He recommended Phase I and III be implemented and enforced with a 25% reduction goal. Mayor Pro-Tem Wyatt asked that the commercial car washes not be put out of businesses since they average less than 30,000 gallons of usage per day.
A motion was made by Councilman Wyatt, seconded by Councilman Duer, that Phase I and Phase III of the drought contingency plan be implemented and enforced, with the exception of commercial car washes. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
A motion was made by Councilman Wyatt, seconded by Councilman Dean, that commercial nursery businesses be exempted from the drought contingency plan. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
ITEM #4 – MATTERS RELATIVE TO WASTEWATER TREATMENT PLANT IMPROVEMENT PROJECT
Mayor Graham proposed proceeding with grant applications to obtain funding for the wastewater treatment plant improvement project, which will help meet the current permit requirements and the more stringent requirements expected. Resolutions were presented to select GRW Engineers, Inc. and Community Development Partners to work on the applications at no cost to the City, unless funded. If funded, money will be included to cover the implementation and administrative costs. Jim Hilborn of GRW Engineers and Evan Sanders of Community Development Partners were introduced and explained the proposed project.
A motion was made by Mayor Graham, seconded by Councilman Duer, that the resolutions selecting GRW Engineers, Inc. and Community Development Partners for the wastewater treatment plant improvement project be adopted. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
ITEM #5 – MATTERS
RELATIVE TO
An agreement with the County was presented by Dr. Miller for the City to take over ownership of the new pump station at the community complex, and maintain, service and repair it at no cost or expense to the county. At the recommendation of the Public Works Director, County Mayor Brock Hill has agreed that the County will supply the electric power for the pumps at no cost to the City and maintain a safety fence around the perimeter of the easement. Dr. Miller recommended approval.
A motion was made by Councilman Wyatt, seconded by Councilman Kerley, that the agreement with the County regarding ownership of the complex sewer pump station be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
ITEM #6 – 3RD
Councilman Wyatt stated his understanding that these abandoned rights-of-ways would be quit-claimed to the adjacent property owners as has been the past custom.
A motion was made by Councilman Wyatt, seconded by Councilman Kerley, that the ordinance closing right-of-ways for the proposed library project be adopted on third and final reading with the provision that the abandoned property reverts to the current property owners on each side. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
(At
SOLICITATION BOARD
Habitat for Humanity
An application was received for a permit to cover their fund-raising activities in 2008.
A motion was made by Councilman Dean, seconded by Councilman Kerley, that a Solicitation Permit be issued to Habitat for Humanity. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
(At
BEER BOARD
Pilot Travel Centers,
LLC dba
An
application was received for an off-premises beer license at their new location
at
A motion was
made by Councilman Duer, seconded by Councilman Kerley, that an off-premises
beer license be issued to Pilot Travel Centers, LLC dba
Martin Ayala dba La Sirena
An
application was received for an off-premises beer license for La Sirena located
at 168
A motion was made by Councilman Duer, seconded by Councilman Dean, that an off-premises beer license be issued to Martin Ayala dba La Sirena. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
Marilyn Halas dba C D’s Steak and Smoke House
An
application was received for an on-premises beer license for C D’s Steak and
Smoke House located at
A motion was made by Councilman Duer, seconded by Councilman Wyatt, that an on-premises beer license be issued to Marilyn Halas dba C D’s Steak and Smoke House. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
Roseleen Abraham dba Ichiban
An
application was received for an on-premises beer license for Ichiban located at
178
A motion was made by Councilman Duer, seconded by Councilman Kerley, that an on-premises beer license be issued to Roseleen Abraham dba Ichiban. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
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ITEM #7 – CITY ATTORNEY’S REPORT
In the absence of City Attorney Kenneth Chadwell, Joe Looney advised that the contract with the County on the sewer pump station does not address replacement. Dr. Miller stated that since the last one lasted 25 years, he didn’t consider it a problem or concern.
ITEM #8 – CITY MANAGER’S REPORT
Dr. Miller presented the monthly revenue reports for local option sales tax and wholesale beer. He reported that the annual report will be distributed as an insert in the Crossville Chronicle on October 12.
· Mayor Graham reported that he had met with West Cumberland Utility District and reported that they were not interested in a long-term contract or merger at this time. They requested a price within 5% of the price the other utility districts pay, with no minimum purchase required. The other districts have a long-term contract and purchase all their water from the city. Without that price and no minimum purchase requirement, they are not interested in entering into a contract. It was reported that they are not currnelty being supplied with water by the City. It was suggested that a price be set in advance of any future requests. Mayor Graham suggested a price of cost plus 10%. The Finance Director will prepare the costs figures for future consideration.
· The pre-bid conference for the soccer complex was held earlier in the day with seven potential general contractors present. The bids will be received on October 18.
· Mayor Pro-Tem expressed his interest in getting a welcome sign erected on Water Tank Hill and on the Ivey property on Hwy. 127N. Both locations are being worked on.
· Cumberland Cove projects – Jerry Garrison reported that due to a legal problem with the first vote, there will be another vote on Cumberland Cove. However, it is expected to be approved. He further reported that bids have been taken on the Bluffs project and the developer is in the selection process.
ITEM #9 – MATTERS RELATIVE TO INCREASED STAFFING IN ENGINEERING DEPARTMENT
The City Manager and Director of Engineering recommended upgrading the existing part-time position in the engineering department to full-time temporary until June 2008 with a starting salary of $10.86 per hour. The increased manhours are needed due to requirements for the stormwater MS4 permit. Dr. Miller stated that the difference in full-time temporary and full-time permanent is that no benefits will be offered during this period.
A motion was made by Councilman Kerley, seconded by Councilman Dean, that the part-time engineering position be upgraded to full time temporary until June 2008. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
ITEM #10 – MATTERS RELATIVE TO REQUEST FROM CREATIVE COMPASSION
Mayor Graham presented a request from Creative Compassion to waive building permit and connection fees for their projects in the City. Frank Massaro reported on their past and current projects.
A motion was made by Councilman Wyatt, seconded by Councilman Duer, that approval be given for providing a grant to Creative Compassion in an amount equal to water and sewer taps and building permits using the reserved funds for grants. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
With no
further business, the meeting was adjourned at