The City Council for the City of Crossville, Tennessee met in special session on Monday, October 22, 2007 at Crossville City Hall.

Roll Call.

Present: Councilman Carl Duer, M.D, Councilman Earl Dean, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.; Absent/Excused: Councilman Jesse Kerley. Others present were City Manager Dr. Jack Miller, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Kim Wattenbarger, Pat Eberhart, Steve Hill, Joe Kerley, Fred Sherrill, Tim Begley, Christy Lewis, Jim Young, and Tammy Lane.

Mayor J. H. Graham, III was present and presiding. The meeting was called to order at 10:00 a.m.

ITEM #1 – MATTERS RELATIVE TO BIDS ON SOCCER COMPLEX

Bids were received on the soccer complex and alternate bids for the t-ball concession/restroom building (#1), two picnic pavilions (#2), and skate park development (#3). (The recommendation and bid tabulation is attached and made a part of these minutes.) The low bid of W & O Construction was recommended for acceptance by the consulting engineers. There will be additional costs for bleachers for the soccer fields and the ramps and other items for the skate park. Concrete pads for future bleachers are included in the bid.

A motion was made by Councilman Duer, seconded by Councilman Dean, that the bid of W & O Construction, including all alternates, be accepted. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr. Absent: Councilman Jesse Kerley.

ITEM #2 – MATTERS RELATIVE TO DROUGHT CONTINGENCY PLAN

Dr. Miller reported that some headway has been made in reducing usage; however, the crisis is not over. He recommended that it be addressed and further conservation be required. He further recommended that the Mayor be authorized to write to the Governor asking for a focus on identifying another water source, relieving some of the federal and state restrictive regulations, and the Governor’s overall help in addressing the serious crisis with water on the Cumberland Plateau. It was reported that Holiday Lake is down about 52” and Meadow Park Lake down 65” since June 18. Councilman Wyatt suggested that, with the rain expected this week, any additional measures not be implemented until further review at the November meeting. Mayor Graham stated that we are all in this together and that no one industry, business, or group of businesses should be singled out for restrictions. He supported initiating discussions with Lake Tansi and the owners of any other lake in the community that might provide additional raw water supply. If relief is not received by Thanksgiving, Mayor Graham will ask that the City Attorney provide him any and all avenues to secure additional raw water, including condemnation. He asked the City Manager, Public Works Director, and engineers to provide information on necessary equipment, forms, machinery, and supplies needed to reach a new raw water supply for treatment at Holiday Hills or Meadow Park Lake in the next two weeks. He also asked them to contact the State for information and guidance. The situation is now considered a state of emergency for all water customers.

ITEM #3 – MATTERS RELATIVE TO REQUEST FROM SMHS FOR TEMPORARY STREET CLOSURE

In follow-up to questions from Council regarding the request, information was received that no classes are held on Saturdays at the Roane State Higher Education Center and no conflicts are anticipated in the temporary closure of the road for the Stone Memorial High School library fundraiser on November 9. Since the road is located in both the City and County, a similar request has been submitted to the County. Kim Wattenbarger and Tammy Lane were present to answer any questions.

A motion was made by Councilman Wyatt, seconded by Councilman Dean, that the temporary road closure for SMHS on November 9 be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr. Absent: Councilman Jesse Kerley.

ITEM #4 – APPROVAL OF CHANGE ORDER NO. 1 ON HOLIDAY WATER TREATMENT PLANT IMPROVEMENTS

Change Order No. 1 for the Holiday Hills Water Treatment Plant Improvements with W & O Construction, Inc. was presented for approval. The change order increases the contract time by 79 calendar days and decreases the contract value by $19,615.34 to reflect actual quantities since the project has now been completed. Approval was recommended by the consulting engineers.

A motion was made by Councilman Duer, seconded by Councilman Dean, that Change Order No. 1 on the Holiday Hills water treatment plant improvements with W & O Construction be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr. Absent: Councilman Jesse Kerley.

ITEM #5 – MATTERS RELATIVE TO ENGINEERING SERVICES FOR TRAFFIC SIGNALIZATION AT HWY. 127N AND NORTHSIDE DR.

A proposal was received from Gresham Smith and Partners for engineering services for the traffic signalization at Hwy. 127N and Northside Drive:

Signal design and timing plans $ 7,000

Traffic turning counts, signal warrant study 4,200

Bid booklet and cost estimate 2,600

$13,800

A motion was made by Councilman Wyatt, seconded by Mayor Graham, that a contract with Gresham Smith and Partners on traffic signalization services for Hwy. 127N and Northside Drive be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr. Absent: Councilman Jesse Kerley.

ITEM #6 – 2^ND READING OF ORDINANCE CLOSING A PORTION OF ELMORE LANE

A motion was made by Councilman Dean, seconded by Councilman Wyatt, that the ordinance closing a portion of Elmore Lane be passed on second reading. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr. Absent: Councilman Jesse Kerley.

ITEM # 7 – 1^ST READING OF ORDINANCE CLOSING AN UNDEVELOPED RIGHT-OF-WAY OFF THURMAN AVE. BETWEEN E. ADAMS AND E. CLEVELAND

A request was received from Charles Ron Turner for the closing and abandonment of an undeveloped right-of-way that is included in the legal description of his property located on the corner of E. Adams and E. Cleveland (Map 113C, Group G, Parcel 28).

A motion was made by Councilman Wyatt, seconded by Councilman Duer, that the ordinance closing an undeveloped right-of-way off Thurman Ave. between E. Adams and E. Cleveland be passed on first reading. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr. Absent: Councilman Jesse Kerley.

ITEM #8 – 1^ST READING OF ORDINANCE ANNEXING A PARCEL ON OLD JAMESTOWN HIGHWAY

A request was received from Dave Kirk for the annexation of his property on Old Jamestown Highway (Map 87B, Group A, Parcel 4).

A motion was made by Mayor Graham, seconded by Councilman Dean, that the ordinance annexing 0.85 acres located on Old Jamestown Highway be passed on first reading. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr. Absent: Councilman Jesse Kerley.

With no further business, the meeting was adjourned at 10:35 a.m.