The City
Council for the City of
Roll Call.
Present: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr. Others present were City Manager Ted Meadows, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Fred Houston, David Beaty, Mark Rosser, Dewey Peterson, Kevin Dean, Joe Miller, Warren Nevad, Jerry Garrison, Jim Young, Tonya Hinch, Frances Carson, Jeff Kerley, Carolyn Joswiak, Corey Legare, Evan Sanders, Mary Ann Brown, Christy Lewis, Gene Miller, Paul Lessner, Cristy Cross, Pat Wiedemann, Charles Daugherty, Clark Annis, Jim Gilliam, Bill Oglesby, David Simcox, and Steve Hill.
Mayor J. H. Graham, III was present
and presiding. The invocation was given
by Dewey Peterson of the
ITEM #1 – PRESENTATION
MTAS
General Consultant Warren Nevad presented Mayor Graham a certificate for
completing Level I of the
ITEM #2 – CONSENT AGENDA
A motion was made by Councilman Wyatt, seconded by Councilman Duer, that the following items on the consent agenda be approved as presented:
a)
Approval of
minutes (5/13)
b)
Appointments:
(i) Re-appoint Frances Carson and J. J. Presley to 6-year
terms on the Health and Educational Facilities Board
(ii) Re-appoint Bill Loggins to a 3-year term on the
Floodplain Board of Appeals
c)
3rd
Reading of FY07-08 budget amendment in the amount of $10,776.88 for repairs to
Ford F350 4x4 utility truck (Veolia)
d)
3rd
Reading of FY07-08 budget amendment in the amount of $150,000 for Pilot Oil
contributions for Genesis/Cook road improvement project
e)
3rd
Reading of FY07-08 budget amendment in the amount of $33,685 for skatepark to
change from asphalt to concrete surface
f)
2nd
Reading of FY07-08 budget amendment in the amount of $22,560 for replacement of
patrol vehicle damaged by a tree
g)
2nd
h)
2nd
i)
2nd
Reading of Ordinance adopting a budget for FY08-09 (in title only)
j)
2nd
Reading of Ordinance adopting a tax rate for FY08-09
k)
1st
l)
Approval of temporary
closing of a portion of
m)
Approval of
temporary closing of
n)
Approval of
temporary closing of streets surrounding courthouse (not including Main Street)
on September 19 for “Lunch on the Lawn” sponsored by Cumberland County Habitat
for Humanity
o)
Approval of
temporary closing of
p)
Approval of
temporary street closings for Run/Walk in connection with Depot Days on June
21, beginning at approximately
q)
Approval of
grant contract with the Tennessee Department of Transportation for the 10 unit
t-hangars at
r)
Approval of
master contract with PBS&J for engineering services at
s)
Accept 2008
Crossville/Cumberland County Economic Development Strategy
t)
Approval of five
year renewable lease with Patricia Copeland for gateway sign – PULLED FROM
CONSENT AGENDA
u)
Approval of
Memorandum of Understanding to allow the public to utilize the City’s GPS
information – PULLED FROM CONSENT AGENDA
v)
Bids/Purchases
(Bid tabulations are attached and made a part of these minutes.)
(i) Approval of contract with Work & Greer for annual
audit services in the base amount of $40,000 plus out-of-pocket expenses and
$3,000 per major Federal program required for special audit
(ii) Approval to purchase 2008 Chevy Trailblazer patrol
vehicle from Alexander Chevrolet at state bid price of $20,872
(iii) Accept low bid of Wright Brothers Construction Co. in
the total amount of $2,870,971.40 for the Holiday Drive bridge/spillway
project, contingent on TDOT approval – PULLED FROM CONSENT AGENDA
(iv) Accept low bid of Consolidated Pipe in the total
amount of $132,549.32 for waterline materials for Catoosa project
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
t) Gateway sign lease – Councilman Wyatt
commended DCI for working so hard on the project and securing a location for
the welcome sign.
A motion was made by Councilman Wyatt, seconded by
Councilman Dean that the five-year renewable lease with Patricia Copeland for a
gateway sign be approved. Vote: Motion carried by unanimous roll
call vote (summary: Yes = 5); Yes: Councilman Carl Duer, M.D,
Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor
Pro-Tem Boyd Wyatt, Sr.
u) Memorandum of Understanding (MOU) regarding
the City’s GPS information – Councilman Wyatt asked for more information on who
would be using the information and if it was different from the consortium
originally formed to collect information.
Kevin Dean explained that this would be different as the information
would be used by surveyors and local engineering firms. The MOU was prepared by the City
Attorney. He further explained that the
information would be secured so that users would not be able to get into other
parts of the City’s computer system.
A motion was made by Councilman Wyatt, seconded by
Councilman Dean, that the Memorandum of Understanding for use of the City’s GPS
information be approved. Vote: Motion carried by unanimous roll
call vote (summary: Yes = 5). Yes: Councilman
Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H.
Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
v)(iii) Bids on Holiday Drive bridge/spillway
project - The low bidder met the DBE
goal of 10% and is recommended for approval.
A motion was made by Councilman Wyatt, seconded by
Councilman Dean, that the low bid of Wright Brothers Construction Co. in the
total amount of $2,870,971.40 for the Holiday Drive bridge/spillway project be
accepted, contingent on TDOT approval. Vote: Motion carried by unanimous roll
call vote (summary: Yes = 5). Yes: Councilman
Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H.
Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
ITEM #3 – MATTERS RELATIVE TO WASTEWATER TREATMENT PLANT CAPACITY UPGRADE
Mayor
Graham requested approval to accept the
EDA grant award of $1,000,000 for the wastewater treatment plant capacity
upgrade. Evan Sanders updated the
Council on the pending grant application for CDBG funds and recommended that
the City proceed with an application for State Revolving Loan Funds for the
project. He believes that the CDBG
application should be competitive, but awards won’t be announced until
September or October. Jim Hilborn of GRW
estimated that the design will take approximately 9 months. Mr. Sanders agreed to contact the SRLF Director
about including engineering in the loan application. He reported that the SRLF interest rate is
currently 1.2%.
A
motion was made by Mayor Graham, seconded by Councilman Wyatt, that Mayor Graham be authorized to sign documents
accepting the EDA grant award of $1,000,000 and to proceed with an application
for State Revolving Loan Funds. Vote: Motion carried by unanimous roll
call vote (summary: Yes = 5). Yes: Councilman
Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H.
Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
ITEM #4 – MATTERS RELATIVE TO DCI EVENT PLANNING
Frances Carson and Tonya Hinch reported on a partnership
between DCI and the Crossville Cruisers Cruise-in to be held on the fourth
Saturday of each month for the next four months. They requested to close
A motion was made by Councilman Dean, seconded by Councilman Duer that the temporary street closures for the planned cruise-ins be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
An
additional temporary street closing of
A motion was made by Councilman Wyatt, seconded by Councilman Dean, that the additional temporary street closing for Depot Days be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
A request was made for the
temporary closing of
A motion was made by Councilman Dean, seconded by Councilman Kerley, that the temporary street closing for a tailgate party on August 15 be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
ITEM #5 – MATTERS
RELATIVE TO
City Manager Ted Meadows presented his recommendation to
the Council to rescind the action taken on
A
motion was made by Councilmen Dean and Wyatt, seconded by Councilman Duer, that
the action taken on
ITEM #6 – RESOLUTION REGARDING REMOVAL OF TREES ON I-40 RIGHT-OF-WAY
Mayor Graham presenting a resolution at the request of
Millard Oakley that petitions TDOT to allow the removal of non-desirable trees
along Interstate 40 which block the views of existing and future business
interests and reduce the probability of further industrial development. Mr. Oakley has agreed to bear all the
expenses if TDOT approves.
A motion was made by Mayor Graham, seconded by Councilman Wyatt, that the resolution regarding removal of trees on I-40 right-of-way be adopted. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
ITEM #7 – CITY ATTORNEY’S REPORT
City Attorney Kenneth Chadwell reported that there have been no lawsuits filed since the last meeting.
Abatements – Mr. Chadwell has continued his research on
property maintenance and abatement codes and the enforcement of them. He asked for authorization to place liens of
record and the lien amounts on the tax rolls for collection on
A motion was made by
Mayor Graham, seconded by Councilman Wyatt, that authorization be given for the
filing of liens for the abatement of
A motion was made by
Mayor Graham, seconded by Councilman Wyatt, that authorization be given for the
filing of liens for the abatement of
He reported that MTAS is assisting
in reviewing the City’s code for revisions that will assist in enforcing the
clean-up of property. After his review
of their suggestions, he will make a recommendation to Council. In the meantime, he is working with the Codes
Department on the problems one at a time, starting with the major
offenders. A citation has already been
issued to the property on
ITEM #8 – CITY MANAGER’S REPORT
City Manager Ted Meadows presented the monthly revenue reports on sales tax and wholesale beer. He also presented a chart showing building permits that have been issued and an updated special projects report.
·
A motion was made by Councilman Wyatt, seconded by Councilman Dean, that Work Change Directives #1 and #2 to Highways, Inc. for the Miller/Livingston utility relocation project be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
· Mr. Meadows reported that he has had a request from River Trail to provide garbage pick-up. This development has zero-lot lines and are residential townhouses for sale and not rental. He recommended that future building permits be required to have the developer sign a document indicating that they are single-family for sale, rather than rental, which requires sprinkler systems and commercial taps. Council stood notified of the new policy.
· Raises to employees – Clarification was requested on whether any raise other than COLA should be approved by Council. Council responded in the affirmative, until further notice.
· Mr. Meadows requested that Jeff Kerley, who has been serving as Interim City Engineer for five months at no additional compensation be compensated for his service. A recommendation will be brought to the Council at the next meeting.
· Fuel costs – Councilman Wyatt asked that the City Manager look at putting a program in place to help reduce costs. Mr. Meadows reported that the Finance Director has already suggested that hybrids be considered in future vehicle purchases, whenever possible. Carpooling of the work crews will also be considered.
· Water Resources vehicle – At an earlier meeting, a vehicle was approved for purchase for $30,000. However, that vehicle is no longer available. Approval was requested to purchase a vehicle on the lot at a cost of $30,720.
A motion was made by Councilman Wyatt, seconded by Councilman Kerley, that approval be given for the purchase of a truck for Water Resources in the amount of $30,720. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
· Soccer fields – Jim Gilliam reported that walking trails must be in before sprigging. Recent rain has caused delays in finishing the trails. June 23 is the projected date for sprigging of the fields. Construction of the building and parking lot is going well. They are still working on completion for Labor Day, but need to wait awhile after that before any play on it so it will mature.
· Huddle House donation – Millard Oakley has offered the former Huddle House building to be used for fire training at no cost to the City. Approval was requested to send a letter to Mr. Oakley accepting the donation.
A motion was made by Councilman Dean, seconded by Councilman Wyatt, that the letter to Mr. Oakley accepting the donation of the building for fire training be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
· Councilman Kerley asked that property & casualty insurance be bid out. However, the current policy expires on July 1 so it can’t be bid this year. He asked why it isn’t put out for bid. It was agreed that it will be looked at next year. Bill Oglesby stated that Brown Insurance brought TML Pool to the City in the early 1980’s and has been the servicing agent of record since that time. The TML Pool states that the City has the right to select the agent to service the contract, but the TML Pool sets the commission level. Insurance can be bid at to other companies. Mr. Oglesby further stated that the TML Pool has announced that the City will received a $12,000 dividend, compared to $3,000 last year on the worker’s compensation and that the rates will be going down by 5%.
ITEM #9 – MATTERS
RELATIVE TO GOLF CAPITAL OF
Steve Hill updated the Council on the upcoming tournament
and plans for the goody bags given to participants. A Nike mobile pro-shop can be set up at the
Pro-Am for $7,500 and the participants will be given gift certificates, in lieu
of goody bags, so that they will be able to buy things at cost rather than be
given golf items. As far as he knows,
Kelvin Burgin at the Bear Trace Golf Course will be okay with this plan since
we don’t buy items through them anyway.
A motion was made by Councilman Wyatt, seconded by
Councilman Kerley, that approval be given to pay $7,500 to Nike to set up a
Nike mobile pro-shop, with gift certificates given to the participants of the
Pro-Am, pending approval by Bear Trace. Vote: Motion carried by unanimous roll
call vote (summary: Yes = 5). Yes: Councilman
Carl Duer, M.D, Councilman Earl Dean, Councilman Jesse Kerley, Mayor J. H.
Graham, III, Mayor Pro-Tem Boyd Wyatt, Sr.
With no
further business, the meeting was adjourned at