The City Council for the City of Crossville met in special session on Tuesday, May 26, 2009 at Crossville City Hall.

Roll Call. Present: Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Absent/Excused: Councilman Boyd Wyatt, Sr. Others present were City Manager Ted Meadows, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Evan Sanders, Fred Houston, Mary Beth Jones, Eric Brady, Andy Vaughn, Scott Christian, C. Coyne, Ron Alt, Bill Oglesby, Jim Hilborn, Darrell Sherrill, Jim Young, Clark Annis, Tim Begley, Carolyn Jozwiak, Tonya Hinch, Mike Ferry, Jerry Davenport, Corey Legare, Mark Rosser, Dennis Gregg, Margie Buxbaum, Jerry Garrison, and Steve Hill.

Mayor Graham called the meeting to order at 5:45 p.m.

ITEM #1 – CONSENT AGENDA

A motion was made by Councilman Dean, seconded by Councilman Duer, that the following items on the consent agenda be approved:

a) 2^nd Reading of revised Floodplain Ordinance

b) 2^nd Reading of Ordinance adopting a budget for FY09-10 (in title only)

c) 2^nd Reading of Ordinance adopting a tax rate for FY09-10 (in title only)

d) 2^nd Reading of Ordinance authorizing payments for contracts with James + Associates for engineering and design services beyond the current budget year

e) 2^nd Reading of Ordinance authorizing payments for contracts with EG&G for engineering and design services beyond the current budget year

f) 2^nd Reading of Ordinance authorizing payments for contracts with GRW Engineers for engineering and design services beyond the current budget year

g) 2^nd Reading of Ordinance authorizing payments for contracts with Community Development Partners for administration services beyond the current budget year

h) 2^nd Reading of Ordinance authorizing payments for contracts with Hart Freeland Roberts for engineering and design services beyond the current budget year

i) 2^nd Reading of Ordinance authorizing payments for contracts with PBS&J for engineering and design services beyond the current budget year

j) 2^nd Reading of Ordinance authorizing payments for contracts with ECE Services for engineering and design services beyond the current budget year

k) 2^nd Reading of Ordinance authorizing payments for contracts with Stigall Engineering Associates for engineering and design services beyond the current budget year

l) 2^nd Reading of Ordinance authorizing payments for contracts with Freitag Construction for construction services beyond the current budget year

m) 2^nd Reading of Ordinance authorizing payments for contracts with Ironwood Construction for construction services beyond the current budget year

n) 2^nd Reading of Ordinance authorizing payments for contracts with Veolia/PSG for management services beyond the current budget year

o) 2^nd Reading of Ordinance annexing 6.33 acres off Sparta Hwy (adjacent to the Gardens Subdivision)

p) 2^nd Reading of Ordinance amending the FY08-09 budget in the amount of $50,000 for the Art Circle Library project

q) 3^rd Reading of Ordinance amending the FY08-09 budget in the amount of $260,000 for the North Cumberland Elementary sewer project

r) 3^rd Reading of Ordinance amending the FY08-09 budget in the amount of $150,000 for the Genesis Road property purchase

Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Absent: Councilman Boyd Wyatt, Sr.

ITEM #2 – MATTERS RELATIVE TO PURCHASE OF CABOOSE

A caboose has been located in Whitwell, Tennessee and can be purchased for $4,000. The Rotary Foundation has authorized the purchase from their funds. Rails removed from the depot property are stored at the Public Works complex and can be re-installed. The caboose will need extensive renovation to the interior. Public Works crews are interested in doing some of the restoration work during rainy days when outside work can’t be performed. Don Sadler has also expressed interest in students at the Tennessee Technology Center working on the restoration. There will be costs for cranes at both Whitwell and in Crossville, as well as transportation costs. Finance Director Fred Houston stated that the funds are available in special appropriations. Mayor Graham asked that the caboose be renovated to reflect the visit by Sgt. York.

A motion was made by Mayor Graham, seconded by Councilman Kerley, that up to $4,000 of special appropriation funds be authorized to cover the transportation costs for the caboose and any budget amendments that might be necessary be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Absent: Councilman Boyd Wyatt, Sr.

TEM #3 – MATTERS RELATIVE TO PURCHASE OF WATER METERS

The Public Works Department requested approval to purchase additional meters from Actaris to continue the installation of the automatic water meter reading system. (Bid tabulation attached and made a part of these minutes.) City Manager Meadows and Public Works Director Begley recommended that the bid of Actaris for ¾ inch, 1 inch, 1 ½ inch, 2 inch, 3 inch, and 4 inch meters be accepted based on their bid, low flow accuracy, and physical make-up of the meters.

A motion was made by Councilman Dean, seconded by Councilman Kerley, that approval be given for the purchase of meters from Actaris. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Absent: Councilman Boyd Wyatt, Sr.

ITEM #4 – AWARD OF FY09/10 ANNUAL PRICE CONTRACTS

The following low bids are recommended by the City Manager for award for FY09/10: (Bid tabulation attached and made a part of these minutes.)

a) Bulk Coarse Salt – North American Salt

b) Uniforms (all departments, except Fire and Police – Unifirst for 3-year contract

A motion was made by Councilman Duer, seconded by Councilman Dean, that the FY09/10 annual price contract with North American Salt for bulk coarse salt be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Absent: Councilman Boyd Wyatt, Sr.

A motion was made by Councilman Dean, seconded by Councilman Kerley, that the three-year price contract with Unifirst beginning in FY09/10 for uniforms be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Absent: Councilman Boyd Wyatt, Sr.

With no further business, the meeting was adjourned at 5:55 p.m. and the Beer Board convened.

BEER BOARD

Just One More Sports Bar & Grill

An application for an on-premises beer permit was submitted by William Edward LeGraff, Jr. dba Just One More Sports Bar & Grill located at 750 Hwy. 70E, Suite 107. Assistant Chief Darrell Sherrill reported a clear records report on the applicant.

A motion was made by Councilman Duer, seconded by Councilman Kerley, that an on-premises beer permit be approved for William Edward LeGraff, Jr. dba Just One More Sports Bar & Grill. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Absent: Councilman Boyd Wyatt, Sr.

With no more business, the Beer Board was adjourned at 6:00 p.m.