The City
Council for the City of
Roll Call. Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Others present were City Manager Ted Meadows, Attorney Joe Looney, City Clerk Sally Oglesby, Andy Vaughn, Darrell Sherrill, Jim Purcell, Sandra Purcell, Troy Wheeler, Dewey Peterson, Jerry Garrison, H. Withers, A. Withers, Mary Ann Brown, W. Brown, Troy Shaver, Don Napier, Jerry Harris, Joe Miller, Karyn Dixon, Margie Buxbaum, Kevin Dean, Emily Woodle, Mark Fox, Mike Turner, Jeff Kerley, Tom Wolf, Diane Brown, Jay Brown, Beth Alexander, Steve Hill, Christy Lewis, Samuel Garrett, Jim Young, Gale Compton, Carolyn Jozwiak, Corey Legare, Clark Annis, Charlee Stone, Chrissy Urile, Kelsey Nelson, Fred Houston, Scott J. Christian, Louise Gorenflo, Frances Carson, and Billy Loggins.
Mayor
Graham was present and presiding. He
called the meeting to order at
ITEM #1 – PRESENTATIONS
a)
Buy American – Mayor Graham proclaimed his
commitment for the City to purchase products made in
b) Municipal Clerk’s Week – Mayor Graham proclaimed May 3-9 as Municipal Clerk’s Week and recognized Sally Oglesby. He also announced that Mrs. Oglesby is also receiving the Dimpled Globe Award from the United Fund for the “Ablest Administrator”.
c) Habitat Conservation Plan – Emily Woodle updated the Council on the progress of the plan. Funding has been continued through TWRA and the U.S. Fish and Wildlife Agency. They will also provide local staff here to continue work on the plan. It will help us grow while protecting the environment. They estimate that the draft will be completed in one to one and one-half years.
ITEM #2 – CONSENT AGENDA
A motion was made by Councilman Wyatt, seconded by Councilman Dean, that all items on the consent agenda be approved as follows:
a) Approval of minutes (4/14)
b)
1st
c) 1st Reading of Ordinance adopting a budget for FY09-10 (in title only)
d) 1st Reading of Ordinance adopting a tax rate for FY09-10 (in title only)
e) 1st Reading of Ordinance authorizing payments for contracts with James + Associates for engineering and design services beyond the current budget year
f) 1st Reading of Ordinance authorizing payments for contracts with EG&G for engineering and design services beyond the current budget year
g) 1st Reading of Ordinance authorizing payments for contracts with GRW Engineers for engineering and design services beyond the current budget year
h) 1st Reading of Ordinance authorizing payments for contracts with Community Development Partners for administration services beyond the current budget year
i) 1st Reading of Ordinance authorizing payments for contracts with Hart Freeland Roberts for engineering and design services beyond the current budget year
j) 1st Reading of Ordinance authorizing payments for contracts with PBS&J for engineering and design services beyond the current budget year
k) 1st Reading of Ordinance authorizing payments for contracts with ECE Services for engineering and design services beyond the current budget year
l) 1st Reading of Ordinance authorizing payments for contracts with Stigall Engineering Associates for engineering and design services beyond the current budget year
m) 1st Reading of Ordinance authorizing payments for contracts with Freitag Construction for construction services beyond the current budget year
n) 1st Reading of Ordinance authorizing payments for contracts with Ironwood Construction for construction services beyond the current budget year
o) 3rd Reading of Ordinance amending the FY08-09 budget in the amount of $4,500,000 for the payoff of the soccer complex loan
p) 2nd Reading of Ordinance amending the FY08-09 budget in the amount of $260,000 for the North Cumberland Elementary sewer project
q)
2nd Reading of Ordinance amending the
FY08-09 budget in the amount of $150,000 for the
r) Resolution affirming compliance with Federal Title VI Regulations
s) Resolution adopting the Strategic Economic Development Plan
t) Approval of Change Order #1 in the amount of $4,000 for Hwy. 127S sewer line
u) Approval of audit contract with Work & Greer for FY08-09 in the amount of $41,200.
v) Approval of contract with TDOT for water line relocation for SR-62: East of Meadow Creek to West of Jim Garrett Road
w) Approval of bids: (Bid tabulations attached and made a part of these minutes)
i) Airport Security Gate – Access Control Systems - $13,397.07 – only bid to include installation – will be paid with a 90% grant
ii) Soccer Goals – Low bid of Kesslers Team Sports – $19,325.84
iii) Rear Discharge Mower and Tractor – Airport – Low bid of Mountain Farm International - $47,414.82 will be paid with a 75% grant
iv)
v) Fireworks – Pyro Shows - $25,000
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.
ITEM #3 – MATTERS
RELATIVE TO CITY OF
Marketing Director Billy Loggins reviewed the latest marketing projects.
§ Sustainability Fair, held on May 8, was very successful with 700-1,000 in attendance
§ Regional Senior Olympics – All the events have been played except for track & field, which will be Saturday at CCHS. A luncheon will be held on June 8 for the 14 counties in the region.
§
June 6 – Meadow Park Children’s Fishing
§
State of
§ The City golf tournament is scheduled for June 10 at Tansi
§ 75th anniversary celebration at airport is tentatively scheduled for June 27
§ Don Helms golf tournament and music festivities are planned for July 17
§
Women’s State Open and Pro-Am plans are being
finalized at
In other news, Billy reported that local golf pro Kelvin Burgin won the recent Millstone Pro-Am. He also reported that progress has been made since last year with the motels to keep the prices reasonable during tournaments and special events, which is resulting in more activities being scheduled.
Don Napier reported that because of the significance of the 75th anniversary celebration at the airport, he is accumulating many historical documents to put together a complete aeronautical history in Crossville. This will be put together in a brochure that will be inserted in the Chronicle and distributed at the event. Additional copies will be distributed in a number of other locations after the event. They are selling page sponsors to cover the cost of the publication.
Don and Billy have created a media network of 63 papers to help build a relationship and assist in getting our news releases out across the projected market area. They are also inviting the 20 top sports editors to come to Crossville.
(At
SOLICITATION BOARD
Veterans of Foreign
Wars Post 5025
An application was submitted by the
Veterans of Foreign Wars, Post 5025.
They will be raising funds to assist veterans and their families in
front of local stores on May 22-24.
A motion was made by Councilman Dean, seconded by Councilman Duer, that a Solicitation Permit be issued to the Veterans of Foreign Wars, Post 5025. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.
(At
BEER BOARD
The Artist Corner Espresso Café
An
application was submitted by Eric Buechel dba The Artist Corner Espresso Café
located at
A
motion was made by Councilman Duer, seconded by Councilman Wyatt, that an on- and off-premises beer permit for Eric
Buechel dba The Artist Corner Espresso Café be approved. Roll Call.
Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D,
Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.
(At
ITEM #4 – MATTERS RELATIVE TO RESOLUTION ADOPTING A PILOT FOR CROSSVILLE, INC.
Crossville, Inc. is planning a 35,000 sf addition for a new production line in order to produce 24” x 24” ceramic tiles. The estimated value of the real property addition is $3,063,517 and the estimated value of the equipment is $7,250,139 for a total investment of $10,313,656. The proposed PILOT, which will be considered by the Industrial Development Board on June 2, was presented for adoption.
A motion was made by Councilman Wyatt, seconded by Councilman Kerley, that the resolution adopting a PILOT for Crossville, Inc. be approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.
ITEM #5 – MATTERS RELATIVE TO WATER LOSS
Councilman Wyatt discussed concerns about water loss, which is the difference between the amount pumped and the amount billed out. Quite a bit of work has been done on changing out meters and, specifically, checking out the calibration of some of the larger meters. Tim Begley reported that there are around 40 of the larger meters installed in the system. Fifteen have been tested and only 3 were found to be working properly. The remaining will need to be repaired or replaced. Two of the higher consumption meters will definitely need to be replaced.
ITEM #6 – MATTERS RELATIVE TO LIBRARY
Mayor Graham and Councilman Duer introduced Diane Brown who updated the Council on the new library project. The Foundation is a non-profit organization charged with the responsibility of raising funds to furnish the new library. Jim Purcell reported that the Foundation has raised over $300,000 toward their goal of $600,000 for furnishings. The building is projected to be completed August 1, with plans to open in October. They requested a one-time donation of $50,000 as sponsor of the large community meeting room. Councilman Duer acknowledged the work of Carol Darling and thanked Jay and Diane Brown for taking up the fund-raising torch on her behalf.
A motion was made by Mayor Graham, seconded by Councilman Duer, that a one-time donation of $50,000 be made to the Art Circle Library project and that a budget amendment be passed on first reading. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.
ITEM #7 – MATTERS
RELATIVE TO
Mayor Graham reported that the City
is proceeding with securing low interest loans for the wastewater treatment
plant technology upgrade and the water harvesting project. Both projects have been selected for federal
stimulus funding, which will mean a 60% low-interest loan and 40%
principal/interest forgiveness or grant.
To proceed, rate resolutions must be adopted. Both resolutions will be slated to go into
effect upon the start of construction.
o The sewer rate resolution is for a 3%
increase, which is $0.14/1,000 gallons or $0.56 on an average 4,000
gallon/month sewer bill.
o The water rate resolution is a 20% increase
to cover the proposed costs of both the water harvesting project and the
Councilman
Kerley pointed out that the City of
A
motion was made by Councilman Wyatt, seconded by Councilman Graham, that the proposed rate resolutions for water and
sewer be adopted and that the Mayor be authorized to sign all necessary
documents for the State Revolving Loan program.
Vote: Motion passed (summary: Yes = 4, No = 1, Abstain =
0). Yes:
Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Mayor J. H. Graham,
III, Mayor Pro-Tem Earl Dean. No: Councilman Jesse Kerley.
ITEM #8 – MATTERS
RELATIVE TO
Mayor Graham discussed a proposed
application for funding through Rural Development for the dam improvement
project. He believes that water will be
as valuable a resource as oil has been in past years. A resolution authorizing an application and
related actions was presented. Federal
stimulus funds of 20-40% are available and will be awarded on a first-come,
first-serve basis.
Two task orders from ECE Services
for engineering services required to complete the application process were also
considered:
$175,000 – Meadow Park Dam project
$
30,000 – Water Harvesting project
Scott Christian reported on a recent meeting with the U.S. Army Corps of Engineers regarding the permitting possibilities and the alternatives. The Corps encouraged the City to pursue the USDA funds as they would not be able to provide the resources in a timely or competitive manner. The plan is to raise the dam 20’ with a concrete structure with the lake doubling in area and providing 1,000,000,000 gallons of water storage. Through water harvesting, the plants should be able to produce an increase of 8,000,000 gallons per day. The biggest hurdle is the environmental permits, but so far no major problems have been identified. Mayor Graham stated that the plan would involve developing an area for new habitats for the endangered species.
A
motion was made by Councilman Wyatt, seconded by Councilman Kerley, that (1) the resolution authorizing an application to
Rural Development for up to $10,000,000 for the
ITEM #9 – MATTERS RELATIVE TO LOAN APPLICATION FOR FIRE HALL #3
Mayor Graham reported on a proposed
application for funding through Rural Development for Fire Hall #3 and
equipment. The proposed application covers
the estimated cost for the building, an aerial truck, and a pumper truck. A resolution authorizing an application and
related actions was presented. Federal
stimulus funds are available and will be awarded on a first-come, first-serve
basis. The site has not been
selected. There are also some additional
funds expected to be available this summer through FEMA.
A
motion was made by Mayor Graham, seconded by Councilman Kerley, that the resolution authorizing an application to
Rural Development for up to $3,200,000 for Fire Hall #3 and equipment be
approved and that any and all possible grant opportunities connected thereto be
thoroughly reviewed. Vote: Motion carried by unanimous roll
call vote (summary: Yes = 5). Yes: Councilman
Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J.
H. Graham, III, Mayor Pro-Tem Earl Dean.
ITEM #10 – MATTERS
RELATIVE TO
Mayor Graham discussed a proposed
application for funding through Rural Development for the 10” Hwy. 70N water
line. The resolution authorizing an
application and related actions was presented.
Federal stimulus funds are available and will be awarded on a
first-come, first-serve basis. The
proposed line will start at the Community Complex and end at
A
motion was made by Mayor Graham, seconded by Councilman Dean, that the resolution authorizing an application to
Rural Development for up to $2,500,000 for the Hwy. 70N water line be approved
and that any and all other grant opportunities connected thereto be
reviewed. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman
Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J.
H. Graham, III, Mayor Pro-Tem Earl Dean.
ITEM #11 – MATTERS RELATIVE TO FASTTACK PILOT PROGRAM
A proposed application for $750,000
in grant funding through the Fasttrack Pilot Program for the
A
motion was made by Mayor Graham, seconded by Councilman Kerley, that the resolution authorizing an application for
Fasttrack Pilot Program funds for the
ITEM #12 – MATTERS RELATIVE TO RENEWAL OF VEOLIA’S CONTRACT
City Manager Meadow provided a
letter that was received from Veolia indicating their intent to renew the
operating agreement for Operation, Maintenance and Management of the City’s
Wastewater Treatment Plant and Lift Stations for an additional 5 year
term. Per the operating agreement, they
requested a response in writing, within 60 days, of the City’s intent to renew
the operating agreement. In addition to
the services already being provided by Veolia, discussions are taking place
regarding a plan to install biodiesel facilities.
In 2004, Amendment One was approved
which renewed it for the five years. By
this agreement, PSG was also given the option to renew for an additional five
year term (ending
A
motion was made by Councilman Duer, seconded by Councilman Wyatt, that renewal of Veolia’s contract for operation
of the City’s wastewater treatment plant and lift stations for one additional 5
year term be approved, with new proposals solicited at the end of the term, and
that an ordinance be passed on first reading authorizing a contract beyond the
fiscal year. Vote: Motion passed (summary:
Yes = 4, No = 1, Abstain = 0). Yes: Councilman Boyd Wyatt, Sr.,
Councilman Carl Duer, M.D, Mayor J. H. Graham, III, Mayor Pro-Tem Earl
Dean. No: Councilman Jesse Kerley.
ITEM #13 – MATTERS
RELATIVE TO TENTH AND
Meadows reported that Councilman Kerley has offered to donate a portion of his property for improvements to the intersection. However, at this time, contact has not been made with the adjacent property owner. Councilman Kerley indicated that he would expect nothing in return for the donation of the property. The cost is estimated at $40,000, if all the properties are donated. An alternative route was also discussed. The matter was deferred for further research.
ITEM #14 – MATTERS RELATIVE TO 2008-09 PAVING LIST
Public Works proposed an adjustment
to the FY2008-09 paving list to utilize remaining funds (list attached and made
a part of these minutes). If approved,
these projects will be completed by June 30.
A motion was made by Councilman
Wyatt, seconded by Mayor Graham, that the adjusted FY08-09 paving list be
approved. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman
Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J.
H. Graham, III, Mayor Pro-Tem Earl Dean.
ITEM #15 – MATTERS
RELATIVE TO
Inspection –Amendment #3 to the Task Order for the project and a letter
of explanation from ECE Services was provided.
The amendment includes costs for full-time inspection of both the
utility relocation project and the sewer extension project. Discussions with TDOT indicate that they will
are considering paying 100% of the costs for full-time inspection of the two
utility projects.
Acquisition – On
TDOT contracts –
Contracts were received from TDOT for utility relocation and acquisition for
sewer, water, and lighting.
A
motion was made by Councilman Wyatt, seconded by Mayor Graham, that (1) Amendment #3 to
the contract with ECE Services be approved, (2) that the City Manager be
authorized to contract with a
firm for acquisition services for the
ITEM #16 – CITY ATTORNEY’S REPORT
In the absence of Kenneth Chadwell, Joe Looney reported that there had been no new activity in the past month.
ITEM #17 – CITY MANAGER’S REPORT
City Manager Ted Meadows
presented the monthly revenue reports for local option sales (down .057%
year-to-date) and wholesale beer taxes.
He also presented updated charts on building permits (9 single family
dwellings) and an updated report on special projects.
Soccer fields – Major flooding occurred at the site last week. Next week, the UT consultant will be here and
will meet, field by field, with the contractor to make determinations. The contractor believes that fields 1, 2, 3,
and 4 will be available by end of July, with fields 5 and 6 completed by the
end of August.
ASOS relocation at the airport – This project is being held up for
receipt of the State grant contract, which has been approved.
Surplus property – The following are recommended for surplus and
disposal:
§
a 2002
Ford Crown
§
a 2005
Mobile Vision video camera system; and
§
a 2002
Tomar light bar and controls.
The City of
A motion was made by Mayor Graham,
seconded by Councilman Wyatt, that the patrol car, video camera system, and
light bars be declared surplus and disposed in the most expedient manner. Vote:
Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Councilman Boyd Wyatt, Sr.,
Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III,
Mayor Pro-Tem Earl Dean.
VolFirst contracts – Our contract for local phone service are due to expire in July. At the time the contract was issued, there was a question about the three-year equipment contract, which expires at a different time. The matter was discussed with Councilmembers individually, but not brought to Council for action. Mr. Meadows recommended that extensions be made for up to one year so that the contracts for local phone service, phone equipment, and internet service have the same expiration date.
A
motion was made by Councilman Wyatt, seconded by Councilman Duer, that the
contracts for local phone service, phone equipment, and internet service be
extended for up to one year to have all 3 contracts expire on
Water transmission
study – An update on the contract with Smith Seckman Reid on the study was
presented. Councilman Kerley stated his
last information, about 5 months ago, was that they were waiting on information
from the Public Works Department. Tom Wolf stated that he had talked to Sam
Harrison at Smith Seckman Reid and they are hoping to finish in another couple
of months and that they have all the data they need from the City. Mr. Meadows stated that this project has been
transferred to the engineering department under Mr. Wolf. Their plans are to put the information on a
separate computer in a separate office so that it can be used by anyone trained
on it.
Tim Begley reported
that the needed waterline work in
ITEM #18 – MATTERS RELATIVE TO ANNEXATION OF 6.33 ACRES ADJACENT TO THE GARDENS SUBDIVISION
A request was received from Jim Mitchell for the annexation of 6.33 acres located adjacent to The Gardens Subdivision. Plans are underway for the possible expansion of the subdivision.
A
motion was made by Mayor Graham, seconded by Councilman Dean, that the ordinance annexing 6.33 acres off Hwy. 70W
be passed on first reading. Vote: Motion carried by unanimous roll
call vote (summary: Yes = 5). Yes: Councilman
Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J.
H. Graham, III, Mayor Pro-Tem Earl Dean.
With no
further business, the meeting was adjourned at